When you’re scheduling a meeting with your Outlook calendar, you can schedule and add a Fuze meeting to your invite with a single click.
To schedule and add a Fuze Meeting to your Outlook meeting:
- Create a new meeting invite in your Outlook calendar.
- Click Make it a Fuze Meeting in the Fuze for Office 365 pane. A Fuze Meeting is created and the details are added to the body of your invite, as shown below.
You can complete and send your Outlook calendar invite at this point, or you can perform the following actions for the Fuze Meeting:
- Click Join to join the meeting
- Click Copy Link the meeting link
- Select a pre-defined combination of meeting settings depending on the type of meeting you are hosting:
- Open Meeting — The meeting starts as soon as attendees join. Any attendee can act as the host, share their screen, and access meeting settings.
- Private Meeting — The meeting only starts when the creator of the meeting joins. Only the host can share their screen, access meeting settings, and attendees are not accepted into the meeting unless manually accepted by the host.
- Large Meeting (or webinar) — The meeting starts when attendees join, but attendees cannot see one another in the Participants list. Additionally, attendees cannot share their screen or access settings, and can only chat with the host.
Note: Toll free and international numbers are included in the invitation, and all attendees are automatically accepted into the meeting.
- Configure the following Advanced Options for your meeting:
- Display toll-free number in invitation — Include a toll free number so that people can dial in to your meeting.
- Display international dial-in number in invitation — Include a number that allows international attendees to dial in to the meeting.
- Auto accept all — Allow anyone with the invitation to join the meeting.
- Enable audio chimes for entry and exit — When selected, an audio notification plays when attendees join and exit the meeting.
- Start recording automatically — Automatically start recording the meeting when the meeting starts.